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Your data: landlord registration

How we use your data

Aberdeen City Council collects and records the information in this form in order to process your application to be registered as a landlord. This involves forwarding your application to Police Scotland and Scottish Fire & Rescue Service for their views.

Your application may be granted under delegated powers or may require a decision to be taken by the Licensing Committee.

If your application is considered by the Licensing Committee, the Council will share the information you have provided with the members of the Committee determining your application. The Committee meeting agenda, minutes and accompanying papers including limited details of your application, provided it was not deemed confidential, are published on the Council’s website indefinitely. If the Committee has deemed your application confidential and considered it in private, the minute which is published will be anonymised.

How long we keep your information for

If your application is granted, the Council will keep your application and some supporting documentation, for five years after the expiry of your licence. In the event your application is refused, your application and related documentation will be destroyed one year after the last action.

In addition, if granted, a limited amount of information will be added to the publicly available Landlord Register which is maintained by Registers of Scotland. We may also use your contact details to keep you up to date with relevant information on private landlord legislation and guidance.

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.

Our legal basis

Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal bases for processing personal data in relation to your HMO application are Article 6 (e) and Article 9 (g) of the General Data Protection Regulation (GDPR) in that the Council is exercising its official authority under Part 8 of the Antisocial Behaviour etc. (Scotland) Act 2004 and as such requires some information which is classified as special category under GDPR for reasons of substantial public interest.


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