Private landlord registration

A landlord has a duty to repair and maintain the property at the start of the tenancy, and at all times during the tenancy.

The landlord must on or before the start of the tenancy provide the tenant with written information about the effect of the Repairing Standard in relation to the tenancy and how to approach the Private Rented Housing Panel (PRHP).

Keeping up to date with the ever-changing legislation relevant to both landlords and letting agents working in the private rented sector can be challenging. We are working with Aberdeenshire Council and the Landlord Accreditation Scotland (LAS) to provide a series of training and information events during 2018 to ensure that everyone working in the private rented sector can benefit from the most up to date information.  

All courses offered by LAS are relevant to private landlords, letting agency staff and  land managers with responsibility for rental properties in Scotland and are an excellent way to keep up to date with legislative and best practice requirements in the day to day management of rental accommodation.

Download the leaflet to see details of 2018 courses: 

1. You can apply online by visiting the Landlord Registration website. By choosing this method you will receive a 10% discount on your registration fees. Please note fees are payable at the time of application and must be made electronically.
2. Download a copy of the application form:
   Landlord Registration Application Form394.13 KB
   Alternatively you can request a paper application by contacting the Landlord Registration Team. Please note: If choosing this application method you must include a cheque for payment of the registration fees together with the paper application form.
3. For additional properties, download the Additional Property form:
   Additional Properties Form86 KB

Please do not use the address of the property you are intending to rent out as your contact address. This will result in any correspondence we send to you being returned marked addressee has gone away.

Private Landlord Registration
Communities, Housing and Infrastructure
Business Hub 1
Lower Ground Floor West
Marischal College
Broad Street
Aberdeen
AB10 1AB

03000 200 292

landlordregistration@aberdeencity.gov.uk

Monday through Friday, 8:30am to 5pm

Once your registration is approved, it will be valid for three years from the approval date. You will receive an approval letter with an attachment showing your registration details. The approval letter is the most important document you will receive as it is proof you hold a valid registration. It must be filed in a safe place together with your user credentials for future reference.

If you have provided an email address at the time of application, the user credentials will be sent to you directly from Landlord Registration Scotland. If you have not provided an email address the user credentials will be sent by standard mail. If you use an agent to manage your property you should provide them with a copy of the approval letter for their records.

The registration number is purely a reference number and not proof of valid registration.

In accordance with the Legislation for the Regulation of Private Landlords under the Antisocial Behaviour etc (Scotland) Act 2004 all landlords have a legal obligation and responsibility to maintain their registration details and keep them current at all times. They must also notify the Local Authority (in writing or by email) of any change in circumstance (e.g. change of address, adding or deleting properties, no longer practicing as a landlord). Failure to do so is an offence under the act.

It is the Local Authority's legal obligation to maintain the Register and to provide advice and assistance relevant to the registration scheme. It is not the Local Authority's responsibility to maintain landlords' registration details.

Landlords and creditors have a duty to inform the relevant Local Authority when they raise proceedings for possession of a property or serve certain notices relating to a mortgage. This is to give local authorities early notice of households who may be at risk of homelessness due to eviction.

Landlords are required by law to serve a two month written notice for possession of a property.

Regulations prescribing the form and manner have been laid in Parliament.

Please contact the Housing Advice team.

Energy Performance Certificates are required for all new tenancies in Scotland.

An EPC will provide information on the energy efficiency of a property and must be carried out by a qualified EPC surveyor.

The Scottish Government has published an EPC information sheet for private landlords giving current available information on EPCs for the private rented market.  It can be accessed via the following link:

It is mandatory to fit a condensing model when replacing or fitting a new gas or oil-fired boiler. For more information on Building Regulations go to the Scottish Government website

From April 1st 2009 Gas Safe Register replaced CORGI Gas registration as the official gas safety body therefore by law, only Gas Safe Registered Engineers should carry out work on gas appliances or installations in your property. If someone other than a Gas Safe Registered Engineer does the gas work in your property, you could be risking peoples lives.

To find a Gas Safe Registered Engineer visit www.GasSafeRegister.co.uk or telephone 0800 408 5500. National Grid (Formerly Transco) Tel: 0800 111 999

A landlord is required to take all reasonable steps to ensure that all electrical installations and appliances supplied as part of the let are safe for use and do not threaten the health or safety of people in and around the premises or become a source of fire.

All furnishings and furniture supplied as part of the let must comply with relevant parts of the Furniture & Furnishings (fire) (Safety) Regulations