Once your registration is approved, it will be valid for three years from the approval date. You will receive an approval letter with an attachment showing your registration details. The approval letter is the most important document you will receive as it is proof you hold a valid registration. It must be filed in a safe place together with your user credentials for future reference.
If you have provided an email address at the time of application, the user credentials will be sent to you directly from Landlord Registration Scotland. If you have not provided an email address the user credentials will be sent by standard mail. If you use an agent to manage your property you should provide them with a copy of the approval letter for their records.
The registration number is purely a reference number and not proof of valid registration.
In accordance with the Legislation for the Regulation of Private Landlords under the Antisocial Behaviour etc (Scotland) Act 2004 all landlords have a legal obligation and responsibility to maintain their registration details and keep them current at all times. They must also notify the Local Authority (in writing or by email) of any change in circumstance (e.g. change of address, adding or deleting properties, no longer practicing as a landlord). Failure to do so is an offence under the act.
It is the Local Authority's legal obligation to maintain the Register and to provide advice and assistance relevant to the registration scheme. It is not the Local Authority's responsibility to maintain landlords' registration details.