Your data: Election Office employee register

How we use your information

The Returning Officer for Aberdeen City collects the information about you in order to provide a recruitment and employment service for working at elections and referenda.
Examples of how your personal data is used include:

  • Maintaining a data base of staff to be called upon to work at an election/referendum
  • Creating staffing lists for elections/referenda, in order to manage the electoral process. This includes offering elections work and training.
  • Payroll purposes
  • Transferring data to neighbouring local authorities with which the Council share a constituency during certain elections.

The Returning Officer shares the information you provide with Council employees involved with the running of the election/referenda, elections staff such as Presiding Officers and Polling Clerks, the Electoral Registration Officer, Police Scotland (if required), the Aberdeen City Council Payroll Department which provides a payroll function and will share your information with HMRC, on behalf of the Returning Officer.

How long we will keep your information for

If you are not offered employment immediately after submitting your details, we will keep this information for 2 years from the date of receipt in case you can be offered employment during this period. You can also ask for your details to be removed at any time. We will review the data of those who are employed every 5 years in order to keep only records in active use.

Your rights

You’ve got legal rights about the way the Returning Officer handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data  Please email the Returning Officer on elections@aberdeencity.gov.uk or write to:
The Returning Officer
Aberdeen City Council
Election Office
Town House
Aberdeen
AB10 1FY

See more information about all the rights you have. The Information Commissioner’s Office are responsible for making sure organisations like the Council handle your data properly and in line with the law.

Our legal basis

The Returning Officer is the Data Controller for this information. Whenever we process personal data we have to make sure we have a basis for doing so in Data Protection law. We understand our basis for processing this information to be Article 6(1)(b) of the General Data Protection Regulations. This is because it is an activity which the Returning Officer is legally required to undertake in order to offer and fulfil your employment contract.


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