Your data: community asset transfer expression of interest

How we use your information

The Community Empowerment Act 2015 extended communities' powers to participate in the delivery of services and take-over, management or ownership of assets. The process through which communities can take-over assets is described as Community Asset Transfer. The Aberdeen City Council procedure asks communities interested in taking over such assets to register their interest by completing a simple form to explain briefly what who they are, what their proposal is, and which asset would suit their purpose. This Expression of Interest stage allows the Council to help community bodies navigate the process of submitting an asset transfer request and also to notify any relevant stakeholders in relation to the asset.

We collect the information in the Expression of Interest form to give a community body a single point of contact within the Council to assess your body’s initial eligibility for Community Asset Transfer and to keep in touch with you in relation to a potential Asset Transfer. We will process the data received as part of the Asset Transfer procedure as set out in the Community Empowerment Act.

There is an onus on the part of a community body to impart certain information; if the Council does not receive this mandatory information on the Expression of Interest form, we will be unable to assess your body’s initial eligibility for Community Asset Transfer.

The contact details of the Community Transfer Body you represent, the contact details of the person submitting the Expression of Interest and the detail of the Expression of Interest may be shared with relevant stakeholders depending on the asset. Relevant stakeholders may include: other public authorities (such as the NHS or Police Scotland); Scottish Enterprise Grampian; and the Development Trusts Association Scotland.

How long we keep your information for

We will keep information that you provide for 3 years following the validation of your Asset Transfer Request. If your application is granted and your Community Body take-over ownership of the property we will keep the information for 7 years following the date of entry.

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.

Our legal basis

Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. We understand our legal basis as Article 6(1)(e) of the General Data Protection Regulation because supporting and promoting the transfer of public sector assets to communities is part of our public task under the Community Empowerment Act 2015.


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