How we use your information
When you apply for an Animal Licence Aberdeen City Council keeps a record of the information you provide. You will require and animal licences if you carry out or possess any of the following:
- Animal boarding establishment;
- Animal welfare establishment;
- Breeding of dogs, cats or rabbits;
- Dangerous wild animals;
- Performing animals;
- Pet sellers;
- Rehoming animals;
- Riding establishment; and
We use your information and any supporting documentation you provide to process and determine your application.
We are required to keep a register of which is available for public inspection. This will include a record of your application and will display the name and address of your business, the date of issue of your licence and the expiry date of your licence. If your animal business is registered at your home address, we will not publish your address details on the register.
While undertaking our statutory function in relation to animal health and welfare we will keep records of the interactions we have with your business.
Who we share information with
The information you provide may be used in relation to other statutory functions of the Protective Services (Environmental Health and Trading Standards) and may be shared with other Council Services.
In order to assess your application, we are required to carry out checks on the animals and facilities in your premises. For the purposes of animal welfare checks your information will be shared with our third-party veterinarian for the purposes of carrying out these checks. Our third-party contractors will only use your personal information provided to them to undertake the required checks and to fulfil their contractual obligations to the Council.
How long we keep your information for
If your application is successful we will keep your information for as long as you continue to hold a relevant licence. If you cease to hold a licence, we will keep your information for seven years from the expiry date. If your application is withdrawn or refused your application and related documents will be retained for a period of 2 years from the date of withdrawal or refusal.
The records we hold about your animal establishment for regulatory purposes will be kept for 7 years from the last date of action in relation to your business.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data.See more information about all of the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for the information you provide. Wherever we process personal information we have to make sure we have a legal basis for doing so in data protection law. We understand our basis for processing your personal data is that undertaking this activity is part of our statutory role and public task.
In doing so, the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so is that it is necessary for reasons of public interest in the area of public health.