Your data: Youth Work in schools team notice for parents and guardians

Why we collect information about your child

Aberdeen City Council’s Youth Work in Schools team works in partnership with schools to provide pupils with opportunities to take part in “non-formal learning”. Examples of this type of learning includes one-to-one support, life-skills classes and awards-based programmes such as Dynamic Youth and Youth Achievement Awards. 

The Youth Work team collects the name and date of birth of your child for monitoring and evaluation purposes only. 

We may receive information from schools about your child’s health or additional support needs in order to be more fully aware of their needs or to make necessary adjustments. In some cases, information will be added to our records using automated processing, to speed up the time it takes to deal with simple processes. Decisions about your child are not made using automated decision-making.

Information will be used in reports but your child will never be named or identified.

Your child’s details will be recorded on the Youth Work team’s management information system. Access to the system is restricted to the system’s administrative team and Council staff with access rights. 

How long we keep the information

We will keep the information for 5 years from last date of contact with the Youth Work in Schools Team. 

Your rights

You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. 

See more information about all of the rights you have and details of how to contact the Council’s Data Protection Officer. 

You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.

Our legal basis

Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to Youth Work services as part of our public task, under the Social Work (Scotland) Act 1968 and The Requirements for Community Learning and Development (Scotland) Regulations 2013. 

In providing this service, we may process special categories of personal data. The Council understands our legal basis for doing so because processing may be necessary for the treatment or the management of health or social care systems and services.


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