Your data: Use of B Squared Applications at Schools

How we use your information

Aberdeen City Council uses the personal data of children, parents and carers to provide digital assessment and portfolios for pupils. Using digital tools allows information to be added to the record of learning by teachers, pupils and families in a way that strengthens connections between school life and home life.

We use two applications provided by the external company B Squared for the purpose of assessment, creating portfolios for moderation with the Curriculum for Excellence, and reporting. The applications record the names, dates of birth and gender of children, as well as information about Additional Support Needs (ASNs) assimilated from the child’s central education record. 

The Steps to Excellence assessment framework is used to track progress and plan universal and targeted support for pupils. It also identifies success criteria to help learners with complex ASNs. Evisense is the B Squared application used to create portfolios using photo, audio and video evidence. Educators can use this application to record a pupil’s work achievements, moderate them, and share these achievements with parents or carers. Evisense records input from parents or carers about the achievements and evidence presented, where they choose to take up the opportunity to create an account and contribute comments.

How long we keep your information

Information will be retained by B Squared while children are engaging with the applications. School staff will delete a child’s B Squared account when they leave school. The school will retain information about the child as part of the child’s educational record.

Your rights

You have rights to your data, including the right to ask for a copy of it. See more information about the rights you have, how they work in practice, and the contact details of our Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.

Our legal basis

Where the Council processes personal data, we must have a basis for doing so in data protection law. Our legal basis for processing this data is because it is necessary as part of our public task to deliver education. Where we process special category data in line with this purpose, this is because the processing is necessary for reasons of substantial public interest for the purpose of planning, assessing and reporting on education.  

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