Your data: Traffic Regulation Order (TRO)

How we use your data

Should you object to a Traffic Regulation Order (TRO), Aberdeen City Council collects, maintains, and processes information about you for the purposes of the TRO process, including your name and address.

We may use your information to verify your identity where required, to contact you by post, email or telephone and to maintain our records regarding the TRO process. Information you provide may be processed by the Council and other government bodies including for the purpose of determining whether to confirm a TRO.

Who we share information with

If you submit and objection to a Traffic Regulation Order it will be made available to members of the relevant Council Committee considering the matter, available for inspection by members of the public, distributed to the press and will form part of the agenda pack which is available on the Council’s website. We will remove your name, address, contact details and your signature before doing so, however, the content of your objection may indirectly identify you. 

How long we keep your information for

We will keep your objection for up to three years from the date of confirming, or modifying, or rejecting the Traffic Regulation Order. 

Committee Meeting Agendas, Minutes and accompanying papers including a redacted copy of your objection will be retained permanently and are published on the Council’s website. Aberdeen City Council also records and webcasts Council meetings. For further information please see our Council meeting webcasting and recording privacy notice.

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See more information about all of the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly. That is the body responsible for making sure organisations like the Council handle your data lawfully. 

Our legal basis

Aberdeen City Council is the Data Controller for this information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing your personal data as necessary for compliance with a legal obligation. This is because we undertake this activity to meet our obligations under the legislation that governs Traffic Regulation Orders, including but not limited to the Roads Traffic Regulation Act 1984 and the Roads (Scotland) Act 1984. The specific legal powers governing a particular traffic order will be set out in correspondence and notices from the Council in relation to that order.

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