How we use your information
Aberdeen City Council will use the personal information you provide as part of the submitting an appeal to the School Placings and Exclusions Appeal Committee for the purposes of processing your appeal, and not for any other purpose. This activity is one of the Council’s statutory duties under the Education (Scotland) Act 1980 (Section 28(d)).
In processing your appeal, the Council will share the information you have provided with (1) the Education Authority;(2) the members of the Committee determining your appeal; and (3) Legal Services in order to provide advice to the Committee, and to the Education Authority. This is part of the process the Council has to follow when carrying out School Placing and Exclusion Appeals, which is set out in the Education Appeal Committee Procedures Scotland Regulations 1982. These regulations also provide the Education Authority the opportunity to submit documentation in relation to your appeal for consideration by the Committee. If this is the case, this information will be shared with you and with the Committee Members deciding your appeal.
Your data will be stored on secure servers within the EEA by our suppliers Firmstep Ltd and on servers maintained by Aberdeen City Council in our local data centre with BrightSolid. In preparing the agenda for a hearing the information provided to us is uploaded to an electronic committee management system. Your details will be deleted in accordance with destruction procedure and timescales referred to below.
The Council doesn’t share the information you’ve provided with any other third parties, unless we’re authorised or required to do so by law.
How long we keep your information for
Following conclusion of your appeal, whether by withdrawal or determination of the appeal, all documentation, including any notes of the proceedings, the attendance, the voting, the decisions and the reasons for the decisions, in relation to any appeal will be securely destroyed after three months of the Committee's decision being notified to all parties. The Council will keep a formal anonymised record of the hearing which details the decision that was made.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email at DataProtectionOfficer@aberdeencity.gov.uk or write to:
Data Protection Officer
Legal and Democratic Services
Business Hub 6
Level 1 South
You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for this information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal bases for processing personal data in relation to School Placings and Exclusions Appeal Committee as 6(1)(c) and 6(1)(e) of the General Data Protection Regulation. This is because this activity is part of our public task, and something we have to do by law, as set out in the Education (Scotland) Act 1980 (Section 28(d)), and the Education Appeal Committee Procedures Scotland Regulations 1982.