How we use your information
We use this information about you and your child to assess, plan and co-ordinate school age childcare (e.g. before or after school and holiday childcare). We will also use this information to keep in touch with you when your child is in our care and will also keep further records about this childcare provision.
From time to time we will ask you for your feedback about the services we provide. You do not have to give us your name, address and contact details and can respond anonymously but if you don’t, we will not be able to get in touch with you to respond to your feedback.
Who we share information with
Where our settings are registered, we may share information with the Care Inspectorate for the purpose of taking part in appropriate quality assurance, review, learning and debriefing processes.
How long we keep your information for
We will keep this information for 6 years from the date of application. If your child has been looked after by the local authority, we will keep this information for 100 years from the child becoming 18. This may be that they are looked after at home, in a residential home or through a kinship/foster carer placement.
We will keep the information relating to your payments for school aged childcare for the current financial year plus 6 years.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See more information about all the rights you have, how they work in practice, and the contact details for our Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing your data as part of our public task. As most of our services are registered with the Care Inspectorate and in accordance with the Regulation of Care (Scotland) Act 2001, we are required to keep and maintain records of anyone who uses our services.
In doing so, the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so as being necessary for reasons of substantial public interest.