Your data: school admissions and placing requests

How we use your information

Aberdeen City Council uses the information you provide about you and your child to assess your application for a place at a school, the suitability of that school for your child’s needs, and for planning for the education of your child.

How long we keep your information for

For general admissions (i.e. in zone applications for Primary 1) we will keep your application information for one year from the end of the annual application cycle (31 December).

For placing requests, we will keep this information for three years from the end of the annual application cycle (31 December).

Your data will be stored on secure servers within the EEA by our supplier Firmstep Ltd and on servers maintained by Aberdeen City Council in our local data centre with BrightSolid.

If your application is successful, your child’s data will become part of your child’s educational record, and will be held on our Education Management Information System. Further information on how Education Records are held and managed is available.

Your rights

You have rights to your data, including the right to ask for a copy of it. See more information about all of the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. That is the body responsible for making sure organisations like the Council handle your data lawfully.

Our legal basis

Aberdeen City Council is the Data Controller for this information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to School Admissions and School Placing Requests as 6(1)(c) and 6(1)(e) of the General Data Protection Regulation.

This is because this activity is part of our public task, and something which the Council is legally required to do under the Education (Scotland) Act 1980 and the Education (Additional Support for Learning) (Scotland) Act 2004.

In carrying out this function, the Council will also process special categories of personal data. The Council understands our legal basis for doing so as Article 9(2)(g) of the General Data Protection Regulation, because processing is necessary for reasons of substantial public interest.


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