How we use your data
Aberdeen City Council, as the Licensing Authority, collects and records the personal information you provide in this form, along with supporting documentation, in order to process your notice of a proposal to hold a public procession.
In processing and considering your proposal, the Council as Licensing Authority will share the information you have provided with (1) the Chief Constable, Police Scotland, and (2) the members of the Licensing Committee when they require to determine your proposal.
If your proposal requires to be considered at a meeting of the Licensing Committee, or its Sub-Committee, an agenda will be prepared for the hearing of your proposal. In order to publish the agenda for the meeting the relevant information provided in your notice is uploaded to an electronic committee management system.
We are required to compile, maintain and make available to the public, free of charge, a list containing information about:-
- processions which have been held in our area; and
- proposed processions which we have prohibited.
Details of known forthcoming public processions are detailed below;
The Council doesn’t share the information you’ve provided with any other third parties, unless we’re authorised or required to do so by law, which may include HMRC.
How long we keep your information for
If your proposal to hold a procession is granted, the notification form, and any related documents will be retained by the Council’s Licensing Team for a period of three years, from the date this permission expires. If your proposal is withdrawn or refused, the notification form and any related documents will be retained for a period of three years from the date of withdrawal or refusal.
In the event your proposal is considered by the Licensing Committee, the Committee Meeting Agenda, Minutes and accompanying papers including limited details of your proposal, provided it was not deemed confidential, are published on the Council’s website indefinitely. If the Committee has deemed your proposal confidential and considered it in private, the minute which is published will be anonymised.
You have rights in relation to your data, including the right to ask for a copy. See more information about all the rights you have, as well as contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly.
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal bases for processing personal data in relation to your notification of a public procession is Article 6(e) and Article 9(g) of the General Data Protection Regulation (GDPR) in that the Council is exercising its official authority under Part 5, Section 62 and 63 of the Civic (Government) (Scotland) Act 1982 and as such requires to process some information which is classified as special category under GPDR for reasons of substantial public interest.