Your Data: Newly Self-employed Hardship, B&B Fund and Small Business Grant and the Retail, Hospitality and Leisure Grant Funds

Who we are:

Aberdeen City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at Marischal College, Broad Street, Aberdeen, AB10 1AB.

Why do we need your personal information and what do we do with it?

You are giving us your personal information to allow us to assess and determine whether your you are eligible to receive funding from the Newly Self-employed Hardship Fund or B&B Fund or the Small Business Grant or the Retail, Hospitality and Leisure Grant Funds and to administer and process that funding provided you meet the grant criteria. The information we are required for to verify your application may also in some, cases include limited personal data relating to your customers. We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records. This local authority is administering these funds.

Legal basis for using your information:

Whenever the Council processes personal data we need to make sure we have a basis for doing so. We understand our basis in General Data Protection Regulation to be Article 6(1)(e) as we consider that it is part of our public task to administer these funds.  

Who do we share your information with?

We are legally obliged to safeguard public funds, so we are required to verify and check your details internally for fraud prevention. We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. Your information is also analysed internally to help us improve our services. Your information will be shared with the Scottish Government on whose behalf we are administering these funds. We have an agreement in place with them to cover this data processing. 

How long do we keep your information for?

We only keep your personal information for the minimum period amount of time necessary. In this case the retention period is likely to be the current financial year plus six more years, but as this are a new national funds, we will follow any national guidance in relation to how long we keep this information. 

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See the Council’s Your Data page on our website for page more information about all the rights you have, how they work and how you can exercise them.

Information you have given us about other people:

If you have provided anyone else’s details on this form, please make sure that you have told them that you have given their information to Aberdeen City Council.  We will only use this information to process and administer your claim. Find out more information on how we use information or email at 


We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact the Council’s Data Protection Officer by email at . However, you also have the right to lodge a complaint about data protection matters with the Information Commissioner's Office, who can be contacted by phone on 0303 123 1113 (local rate) or 01625 545 745.

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