Your data: Grampian Wellbeing Festival Host Online Booking Form

How we use your information 

Aberdeen City Council will collect and record information as part of the Grampian Wellbeing Festival 2024 booking for host organisations to have a digital and printed booklet made to promote their services, product and activities that support wellbeing across Grampian. 

The booking form will invite organisations, community groups and providers of wellbeing products and services to provide details of the event they are hosting at the Grampian Wellbeing Festival in order to facilitate promotion of the Grampian Wellbeing Festival. The questions on the form will ask for information on the proposed event and proposed location, timings, target audience, for e.g. children under 12, all ages, etc. for inclusion in the advertising materials. 

We will collect contact details where a host organisation wishes to be included in a mailing list inviting bookings for future Grampian Wellbeing Festivals. This is entirely your choice and you can change your mind at any time by emailing 

How long we keep information for 

Those hosts who would like to be contacted with details for the Grampian wellbeing Festival 2025 will be kept until booking in February 2025. We do not keep any personal data as that has been requested to be contacted if there is an error or information missing. This will be deleted after 25th March 2024 when the booklets are produced. 

Your rights 

You have rights in relation to your data, including the right to ask for a copy of it. See more information about all the rights you have and how they work in practice, as well as contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data properly. 

Our legal basis 

Aberdeen City Council is the Data Controller for this information. Wherever we process data, we need have a legal basis in data protection law for doing so. The Council understands our legal basis for processing your data in relation to the consultation and engagement process is that it is necessary for the performance of a task carried out in the public interest or in the exercise of the official authority vested in the Council because improving the well-being of people in Aberdeen is one of our functions under the Local Government in Scotland Act 2003. Where you have provided us with your name and email address to keep you up to date about the Grampian Wellbeing Festival 2025, the Council understands our legal basis for doing so as consent. You can withdraw this at any time as explained above.

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