How we use your information
Aberdeen City Licensing Board collects and records information about you in order to process your objection or representation about a licensing application we have received. If you wish to submit an objection or a representation to a gambling licence application, it can only be considered by the Licensing Board if it:
- Is in writing
- Specifies the grounds of the objection or the nature of the representation you wish to make
- States your name and address
- Is from an “Interested Party” i.e. a person who lives sufficiently close to the applicant premises to be affected or is a person who has business interests which might be affected by the authorised activities or a representative of either or a responsible authority Is made within the statutory time limit (28 days beginning on the date on which the application was made to the Licensing Board)
In preparing the agenda for the Licensing Board, the information you provide is uploaded to an electronic committee management system which enables the publishing of the agenda on the Council’s website.
If you attend the Licensing Board meeting you will be asked to identify yourself by confirming your name and this will be noted. If you are represented at the Licensing Board meeting, then the name of your representative will be noted. It is therefore important that they also read this notice and we expect that you bring it to their attention. In the event of an appeal, they will be shared with the Court.
The Licensing Board may reject your objection or representation if it considers it frivolous or vexatious and if so, may recover any expenses incurred by the Board in considering your objection or representation. A minute of the Licensing Board Meeting would be used in any proceedings by the Licensing Board for recovery of any such expenses.
Who we share information with
We may carry out reasonable investigations into submitted objections which means we may share information about the nature of your objection with other Council services.
In processing and determining the relevant licence application, the Board as Licensing Authority are required to share a copy of your objection or representation with the applicant and/or their agent for their information. Although we will not share your personal data with the applicant and/or their agent the content of your objection may indirectly identify you. If the application is considered by the Licensing Board your objection or representation will be shared with the members of the Committee determining the application.
How long we keep your information for
We will keep your objection or representation to an application for a licence which is granted for 2 years from the date the licence to which it relates expires. If the application is withdrawn or refused, your objection or representation will be retained for a period of two years from the date of withdrawal or refusal.
Board Meeting Agendas, Minutes and accompanying papers including a copy of your objection or representations will be retained permanently and are published on the Council’s website. If the Licensing Board has deemed the application confidential and considered it in private, the minute which is published will be anonymised.
Aberdeen City Council records and webcasts Council meetings, including the Licensing Committee meetings. For further information please see our Council meeting webcasting and recording privacy notice.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. Find out more about all of the rights you. You also have the right to make a complaint to the Information Commissioner’s Office. That is the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Licensing Board is the data controller for this information. Wherever the Board processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Board understands our legal bases for processing personal data in relation to your objection or representation as part of our public task, in that the Board is exercising its official authority under Parts 8 to 13 and of the Gambling Act 2005. In carrying out this function, the Board is likely to process special categories of personal data. The Board understand our legal basis for doing so is because it is necessary for reasons of substantial public interest.