Your data: external committee members

How we use your information

If you an external member of a Council committee, Sub-Committee or Working Group, the Council will hold and maintain the following information about you:

  • Your name and position
  • Your contact details  

Your name and position will be included in agendas and minutes of the Committee, Sub-Committee or Working Group that you are a member of.  These agendas and minutes are also published on our public website.

Your contact details will be used to Communicate with you and send you information relevant to your role as an external member of a Council Committee, Sub-Committee or Working Group but won’t be published on our website or otherwise shared unless you have actively agreed to this. You can change your mind about this at any time by contacting committeeservices@aberdeencity.gov.uk.

How long we keep your information for 

We keep agendas and minutes of external committees permanently in our archive, as they form part of the Council’s organisational memory.  Your contact details will be deleted as soon as you are no longer an external member. 

Your rights

You have rights to your data, including the right to ask for a copy of it.  See more information about all the rights you have, how they work in practice, and the contact details of our Data Protection Officer is available here. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.  

Our legal basis

Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to you as follows:

What we do
What our legal basis is
Where we get our public task from
Publishing your name on our public website Part of our Public Task Article 6(1)(e)

Local Government etc. (Scotland) Act 1973

Education (Scotland) Act 1980 and Education (Appeal Committee Procedures) (Scotland) Regulations 1982 as amended
Community Empowerment (Scotland) Act 2015

Keeping your contact details and using them to get in touch with you Part of our Public Task Article 6(1)(e)

Local Government etc. (Scotland) Act 1973

Education (Scotland) Act 1980 and Education (Appeal Committee Procedures) (Scotland)

Regulations 1982 as amended

Community Empowerment (Scotland) Act 2015

Keeping agendas of Committee, Sub-Committees and Working Groups and minutes permanently in our archive    Preserving important information about how the Council makes its decisions is part of our Public Task 
Article 6(1)(e)  

Local Government etc. (Scotland) Act 1994
Education (Scotland) Act 1980

Education (Scotland) Act 1980 and Education (Appeal Committee Procedures) (Scotland) Regulations 1982 as amended

Community Empowerment (Scotland) Act 2015

Public Records (Scotland) Act 2011

 


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