How we use your information
Aberdeen City Council collects and records information about you for the purpose of managing the application process of Creative Funding. For successful applicants we use your information to administer and monitor the use of the funding and the progress of your project. This includes a progress report and a final report at the end of the project. We also use your information to produce an annual Creative Funding Report and service update which goes to the Finance and Resources Committee and is published on the Aberdeen City Council website.
We will also use your information to raise awareness, in that the information shows and publicises the support Aberdeen City Council provides to art and culture but only where you tell us you are happy for us to do so. You can change your mind about this at any time by contacting creativefunding@aberdeencity.gov.uk.
Who we share information with
We are legally obliged to safeguard public funds, so we are required to verify and check your details for fraud prevention. We may share this information with other public bodies (as well as receive information from these other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. Your information is also analysed internally to help us improve our services.
How long we keep your information for
If you are successful, we will keep the information that relates to your Creative Funding application and award for the current financial year plus 6 more years. Unsuccessful applications are kept for 2 years.
The information that relates to your project and the reports you submit will be kept for 7 years as will the annual Creative Funding report.
Your rights
You have rights to your data, including the right to ask for a copy. See more information about all of the rights you have, as well as contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly.
Our legal basis
Aberdeen City Council is the data controller for this information. Where we process personal data, we need to make sure we have the basis to do so in data protection law. The Council understand our legal basis for processing personal data in relation to Creative Funding as part of our public task. Where we process special category data, we consider our legal basis to be necessary for reasons of substantial interest.
We will only use your information for publicity purposes where you have given us your explicit consent. You can change your mind at any time, as explained above, by contacting us at creativefunding@aberdeencity.gov.uk.
If you submit as part of your support material, any information or images that could be used to identify other people than yourself then we need to be confident that you have secured the explicit consent of those individuals and they are aware that the materials may be included within the annual Creative Funding Report and/or information and publicity materials. You will be asked to confirm that you have secured the explicit consent of the individuals who can be identified within your support materials.