How we use your information
Aberdeen City Council (ACC) collects personal data and information about your child’s circumstances in this Co-ordinated Support Plan (CSP). The information held in the plan helps us to assess, plan, coordinate and quality assure the supports available to your child. All of this is done in partnership with you including any decisions made. In some cases, information will be added to our records using automated processing, to speed up the time it takes to deal with simple processes. Decisions about your child are not made using automated decision-making.
Who we share your information with
ACC will only share information in order to assess, plan and monitor the support in place for your child for the purposes of preparing or reviewing a CSP. Information may be shared with appropriate agencies and agreed providers of support, depending on your child’s additional support needs. This may include: any Health Board; any other local authority (e.g., if your child is Looked After and placed out with Aberdeen); ACC Children’s Social Work Services; Skills Development Scotland; and further education establishments. We may also share information with any agreed providers of support which may include voluntary organisations.
If you exercise your rights under the Education (Additional Support for Learning) (Scotland) Act 2004 we may also have to share information with the First Tier Tribunal.
How long we keep your information for
We will keep this information for a period of 5 years from the date the CSP is discontinued, unless we have a legal responsibility to keep the information for a longer period of time.
If your child is or has been looked after by the local authority, we will keep the information for 100 years from your child becoming 18. This may be looked after at home, in a residential home, or through a kinship/foster carer placement.
We will keep anonymised data beyond this period for the purposes of auditing service provision and quality assurance.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See more information about the rights you have and details of how to contact the Council’s Data Protection Officer.
You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly. That is the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for this information about your child. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to a Co-ordinated Support Plan as part of our public task under the Education (Additional Support for Learning) (Scotland) Act 2004, the Additional Support for Learning (Co-ordinated Support Plan) (Scotland) Amendment Regulations 2005/518 and The Child’s Plan (Scotland) Order 2016.
In carrying out this function the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so as because processing is necessary for reasons of substantial public interest.