Your data: City Event Application

How we use your data 

Aberdeen City Council collects and records the personal information you provide in this form, along with supporting documentation, in order to process your event application. 

Who we share information with

In processing and determining your application, the Council will share the information you have provided with (1) Police Scotland, (2) the Scottish Fire and Rescue Service, (3) the Scottish Ambulance Service and (4) the members of the Safety Advisory Group. The Council doesn’t share the information you’ve provided with any other third parties unless we’re authorised or required to do so by law.

How long we keep your information for

Event application forms will be kept for 2 years. The additional information you provide to support your application and the records we create to ensure the safe operation of the event will be kept for 5 years. Records relating to a major or national memorial event will be kept permanently in order to contribute to building the memory of the people and place of Aberdeen for future generations.   

We will keep the information that relates to any payments made for the hire of the land for 6 years plus the current financial year.

If your event has any licensing requirements please refer to the appropriate privacy notice for information about how and why we use your data. 

Your rights 

You have rights in relation to your data, including the right to ask for a copy of it. See more information about the rights you have, as well as the contact details for the Council’s Data Protection Officer. . You also have the right to make a complaint to the Information Commissioner’s Office if you think we have not handled your data properly.

Our legal basis 

Aberdeen City Council is the Data Controller for this information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing your personal data as part of our public task under section 112 of the Civic Government (Scotland) Act 1982.

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