How we use your information
The Aberdeen Disability Equity Partnership (DEP) is run by the Council to influence our policy and decisions, to address challenges faced by people with disabilities, to break down barriers, and to improve quality of life.
If you apply to become a member of the DEP, we will use your personal information to process your application. We use the Qualifying Criteria to determine your eligibility for the group. We evaluate the commentary you provide to assess your application with the aim of ensuring the representation of people with various forms of disability and a wide range of knowledge or experience.
We also ask you to provide equality monitoring information. It is your choice whether you provide this information. Equality monitoring information is held anonymously and separately from your application and is used for statistical reporting. Equality monitoring helps to identify if the Council is interacting in a balanced way with groups of people across the protected characteristics in Equality Act 2010 (for example age, gender, and sexual orientation).
We will use your contact details to keep you informed of meeting dates and to share any other updates or consultations you may be required to contribute to.
We will keep records of DEP meetings. Records are kept of most Council meetings. The primary purpose of these records is to demonstrate accountability for the conduct of Council business at the DEP.
We collect information about access needs so that we can determine any relevant considerations and adjustments for participation in the partnership.
Who we share information with
To ensure we recruit a diverse range of members we share an anonymised version of your DEP application with external disability support organisations, for example Inclusion Scotland.
DEP minutes will be shared with the Council’s Operational Delivery Committee and Officers for reporting purposes.
How long we keep your information for
If you become a member of the partnership, we will keep your information, for the purposes described, for as long as you are a member of the DEP. Unsuccessful applications will be retained for a period of six months from the application considered date. We will keep anonymised data for 4 years for reporting purposes.
Meeting agendas and minutes are retained permanently.
Your rights
You have rights in relation to your data, including the right to ask for a copy. See more information about all the rights you have, as well as contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly.
Our legal basis
Where we process personal data, we need to make sure that we have a basis to do so in Data Protection law. The provisions of the Equality Act 2010 prevent discrimination on the grounds of disability. Complying with Equalities legislation is part of our public and something we are required to do by law. We consider running the DEP supports the fulfilment of this public task.
Where we process special category data, we consider our legal basis to be necessary for reasons of substantial interest.