How we use your information
Thank you for choosing to support Aberdeen Archives, Gallery and Museums. The information we collect will be used to process your donation. We will use the email address you provide to confirm your donation and to contact you if we have any queries in relation to the wording of your dedication.
If you choose to Adopt an Artwork, we will use your information to send you a printed certificate. Your name will be displayed beside the artwork in the gallery and on our website. We will also use your information to invite you to an Adopter’s event. We will use your information at the end of the two-year period to see if you would like to renew your adoption.
If you choose a Musical Chair dedication, we will use your information to send you a printed certificate. Your name, or the name of the person you wish to appear will be inscribed on one of the Musical Chairs. The dedication and your name will also appear on our website.
If you choose a Forget Them Not dedication, we will use your information to send you a printed certificate. The name of the person you wish to appear will be displayed in the Remembrance Hall. The dedication and your name will also appear on our website.
How long we keep your information
We will keep the information relating to your donation for the current financial year plus six years. The only information we will keep beyond this will be your name and dedication which will be retained for display within our venues and on our website for the lifetime of the specific fundraising activity you have chosen to support.
Your rights
You have rights to your data, including the right to ask for a copy of it. See more information about all of the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. That is the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for this information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing your personal data as part of our public task This is because it is part of our public task to do anything necessary to manage art galleries and museums, including activities which bring in revenue, under the Public Libraries Consolidation (Scotland) Act 1887.