How we use your information
Aberdeen City Council, as the awarding authority of the Union Street Empty Shops Grant Scheme, collects and processes the information you provide, along with supporting documentation, for the following purposes:
- To verify applicant identity
- To assess eligibility and suitability for a grant award from the Union Street Empty Shops Grant Scheme
- To make appropriate grant awards in line with the core objectives of the Union Street Empty Shops Grant Scheme
- To communicate with applicants
- To administer funding to successful applicants as per grant conditions
- In addition to the information collected via the application, we will also process and store:
- Any grant offer, or rejection letter, relating to applications submitted
- Copies of grant agreements, including bank details, for successful awards
For successful applicants we use your information to administer and monitor the use of the funding and the progress of your project. This includes a progress report and a final report at the end of the project. We also use your information to produce an annual Funding Report which goes to the Finance and Resources Committee and is published on the Aberdeen City Council website.
Who we share information with
We are legally obliged to safeguard public funds, so we are required to verify and check your details for fraud prevention. We may share this information with other public bodies (as well as receive information from these other bodies) for fraud checking purposes.
We are also legally obliged to share certain data with other public bodies, such as the UK Government and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. Your information is also analysed internally to help us improve our services.
How long we keep information for
The information you provide on the grant application form will be kept for a maximum of 5 years (for successful applicants) or a maximum of 1 year (for unsuccessful applicants) in line with Aberdeen City Council’s Records Retention and Disposal Schedule.
You have rights in relation to your data, including the right to ask for a copy of it. See more information about all the rights you have and how they work in practice, as well as contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data properly.
Our legal basis
Aberdeen City Council is the Data Controller for this information. Whenever we process personal data, we must have a legal basis in data protection law for doing so. The Council understands its legal basis for this processing as being part of our public task.