The records for each school may contain one or more of the following types:
School log books
The log book is a daily or weekly log or significant events which took place in the school, which the headteacher was required to keep by the annual Codes issued by the Scottish Education Department. Log books usually note the arrival, departure and absence of teachers, alterations and additions to school buildings and visits of inspectors. Extracts from inspection reports, prizes won by school teams and achievements of individual pupils may also be included.
Pupils are very rarely named unless there are problems, or receive prizes or bursaries. However, they are still very useful for family historians as they often give an insight into the daily life of a school, beyond the basic information provided in the admissions registers.
Parts or all of some log books have been closed to public inspection, as they contain sensitive information on named individuals that cannot be made available to the public under the Data Protection Act (2018).
In 2016 we acquired the log book of the school on the Fasque Estate in Kincardineshire (reference ED/KC5/124/1/1). Rolls of the school are included from 1870-1875, and a transcription by Paige Donald is available below:
School admission registers
A list of pupils attending the school, arranged by date of entry. They show the date that a pupil started at the school, and usually also give their date of birth, address, and name of parent.
They often show
- the previous school attended,
- the class into which the child was admitted (e.g. PI),
- the reason for leaving (e.g. the next school attended or area the child will be moving to, often states 'age' which means the child had reached school leaving age),
- the date of leaving.
Some admissions registers are alphabetically indexed by the child’s last name. They do not show daily attendance, and usually do not show the results of any examinations.
Please note that access to registers containing information about living individuals is restricted under the Data Protection Act (this applies to registers covering the last 100 years). Please contact staff for more details.
A list of pupils who attended the school, arranged by date of departure. For each pupil the lefts register usually notes the date of admission, name, date of birth, address, date of departure, number of attendances and reason for leaving. Lefts registers survive more rarely than admission registers. Please note that access to registers containing information about living individuals is restricted under the Data Protection Act (this applies to registers covering the last 100 years). Please contact staff for more details.
Photographs are rare and only survive sporadically in the collections.
A variety of miscellaneous records survive for schools such as centenary brochures, gardening registers, circulars, prospectuses and so on.