How to complete your application form

We want to find out as much as we can about you in terms of your suitability for the role you’re applying for. The application form on myjobscotland makes it easier for you tell us about yourself and for our recruiting managers to determine your suitability for the role.

Please make every effort to fully complete each section of the application form as outlined below.

Your application should provide full details of the skills, experience and knowledge you have which are relevant to the role.

This is where you add the essential information about yourself such as name and contact details, most recent job and reference. All communication through myjobscotland is by email, so please ensure you include a current email address that only you have access to.

Make sure your referees are willing to provide a reference before adding their names to your application – they will only be contacted if you reach the preferred candidate stage as part of the pre-employment checks.

Your reference is usually your most recent employer/line manager. If you don’t have a recent employer that can provide a reference, you could include the name of someone who knows you well and could speak to your ability to undertake the requirements of the role. For example, a teacher or a leader of a club or group you attend.

As a Disability Confident employer, we offer a Guaranteed Interview Scheme for applicants who meet specific criteria. If you have a disability as defined by the Equality Act 2010 and want your application to be considered under this scheme you need to tick the relevant box at this stage. You’ll be shortlisted for interview if you’re able to demonstrate in your application that you fully meet the criteria set out in the job profile. 

This is where you list your work history as well as information on any qualifications and professional memberships you have as well as training courses you have attended.

When you complete your work history, it’s useful to include information on any key tasks, activities and responsibilities that you had in the role. This helps the recruiting manager get a clear understanding of what you did and how it’s relevant to the post you’re applying for.

When it comes to your qualifications you only need to include the highest level qualification you have unless a specific qualification is asked for in the job profile. So, for example, if you have a Scottish Higher in Maths, it’s assumed you would have the Standard Grade that precedes this.

If you have any Professional Memberships that are relevant to the post you’re applying for, this is where they would go. For example: BASW (Social Work), CILIP (Libraries), CIPD (Human Resources), CIWM (waste management) etc.

Again, if you have completed any training courses which are relevant to the post you’re applying for, it’s useful to include them here along with a brief description of the content, what you learned and how you’ve applied it. For example, first aid, manual handling and other training courses can be included here.

This is your opportunity to say how your skills and experience meet the requirements of the post you’re applying for. And if you’ve not already done so, it’s useful to have a copy of the job advert and job profile at hand while completing this.

Our recruiting managers are interested to find out what you’ve done before and how this matches the role you’re applying for.

So it’s not enough when applying for an admin role to say ‘I have 5 years of experience in an admin role’, you need to provide real examples which demonstrate the range of tasks that you can do, and the skills you have as well as your approach to work. 

You want the recruiting manager to be in no doubt that you meet the requirements of the role in order to be shortlisted for the next stage.

For example:

Job profile asks for "excellent communications skills"

It's not enough to say "I demonstrate excellent communication skills in my current role"

Instead, write about the communication skills you have. Think about:

  • Why you communicate - to provide information, get others involved in something
  • Who you communicate with - colleagues, customers, senior managers
  • How you communicate - face to face, by phone, by email or all of the above

Sometimes there are specific qualifications, professional memberships, technical skills and/or requirements that are essential for the role.  To save you time as an applicant and help  recruiting managers, these essential elements are more often than not captured in ‘knock out’ style questions at an early stage of the application process.

Some examples of knock out questions are:

Do you have a driving licence?

If a driving licence is part of the essential criteria then you’ll be required to have passed a driving test and hold a full driving licence.

Are you SSSC/ GTC registered?

If you’re applying for a social work or teaching post, there is a requirement to have the relevant professional membership.

If you do not have the specific qualifications, professional memberships, technical skills and/or requirements that are essential for the role, when you answer the question to this effect, your application will be automatically withdrawn and you will not be able to continue to apply for the post.

Evidence of qualifications, professional memberships etc is asked for and checked for all applicants invited to interview, with further pre-employment checks for the preferred candidate.
 

If you have any questions about a vacancy or the recruitment process, please get in touch

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