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Booking of educational venues

School Session 2023-24 - Booking Details are below

Register for a booking system user account 

All bookings must be submitted using our online booking system. Please use the link below to access the booking system and to register for an account. 

Register 

Make a booking 

Please use the link below to place a booking for an available facility in our schools and learning centres. 

Book Venue 

For help in making a booking, please watch the short video below. 

Venues and times available are limited and can be viewed on the online booking system. 

The hiring of 3G artificial pitches at Cults Academy, Dyce Academy, Lochside Academy and Northfield Academy is managed by Sport Aberdeen and not Aberdeen City Council. Details of booking arrangements will be available from the Sport Aberdeen website. 

Bookings for Next School Session

The Priority Booking Window for next school session will be open from 8:00am on Monday 17th July until 10:00pm on Friday 4th August. During this time, customers who have been identified as Priority Bookers will be able to place bookings for next school session. Regular customers will also be able to place bookings to continue their use of the same venues and timeslots which they have been using this year.

Full guidance on the priority booking process is available below:

Space hire priority booking process152.33 KB

From 8.00am on Monday 7th August, the booking system will be fully opened up to allow bookings for all customers to place bookings for events throughout next school session.

Please note that where bookings require supporting documentation, such as public liability insurance, coaching certificates, PVG confirmations etc, these documents require to be uploaded to the system before any bookings can be approved. Where documents have expired in the past year, updated documents will also be required prior to bookings being approved.

The hourly rates for hiring spaces in schools and community learning centres will be increasing from August 2023. Details of the new charges are available below.

Charging Information 

The following charges will apply from 1 August 2023:

Indoor Space Hourly Rates (£) 
Category Code  Category Name  Standard Rate  Community Reduced Rate* Community Concession Rate* Notes 
IS-C Classroom  24.34 12.18 6.08 Standard classroom or equivalent with floor area up to 99m2
IS-1 Size 1 Hall  29.47 14.74 7.70 Hall space or equivalent with floor area from 100m2 to 199m2
IS-2  Size 2 Hall  58.93 29.47 14.74 Hall space or equivalent with floor area from 200m2 to 299m2
IS-3 Size 3 Hall  88.40 44.20 22.10 Hall space or equivalent with floor area from 300m2 to 399m2 
IS-4 Size 4 Hall  117.85 58.93 29.47 Hall space or equivalent with floor area of 400m2 or more 
Outdoor Space Hourly Rates (£)

Category Code

 Category Name  Standard Rate  Community Reduced Rate* Community Concession Rate* Notes
OS-SG Small Grass Pitch  38.54 19.27 9.65 Grass pitches or outdoor spaces covering an area of up to 3500m2 (e.g. 5, 7 or 9 a-side pitch). Excludes cricket matches played on designated pitches - see separate charges below. 
OS-LG Large Grass Pitch  52.33 26.16 13.08 Grass pitches or outdoor spaces covering an area of more than 3500m2 (eg. 11 a-side pitch). Excludes cricket matches played on designated cricket pitches - see separate 
charges below
OS-SA Small Artificial Pitch  82.61 41.31 20.65 Outdoor facility with an all-weather surface covering an area up to 3500m2 (eg. Multi-Use Games Area)
OS-LA Large Artificial Pitch  110.14 55.08 27.53 Outdoor facility with an all-weather surface covering an area of more than 3500m2 (e.g. full size 3G pitch) 
Cricket Matches - Flat Rate Charges (£)
Category Code Category Name  Standard Rate  Community Reduced Rate* Community Concession Rate* Notes 
OS-SC Duthie Park Cricket Pitch  115.63 57.82 28.94 Flat rate charge equivalent to 3 times the hourly charge for a small grass pitch, regardless of the length of the match. Applies to organised cricket matches only.
 
OS-LC All Other Cricket Pitches  156.98 78.47 39.24 Flat rate charge equivalent to 3 times the hourly charge for a large grass pitch, regardless of the length of the match. Applies to organised cricket matches only.
Swimming Pool Hourly Rates (£) 
Category Code Category Name  Standard Rate  Community Reduced Rate*  Community Concession Rate* Notes
SP-S Small Pool  43.23 21.62 10.81 Pools covering an area of less than 150m2
SP-M Medium Pool  86.46 43.23 21.62 Pools covering an area between 150m2 and 300m2
SP-L Large Pool  129.69 64.85 32.42 Pools covering an area larger than 300m2

*Community Reduced Rate and Community Concession Rate apply only to the hire of selected spaces by not-for-profit groups providing activities likely to contribute to the Council's Local Improvement Plan outcomes. The Standard Rate will apply to all other hires. 

Groups eligible for concession: children under 16, students, over 60s, and disability groups. All participants (excluding any group leaders) must be eligible for a concession in order for the discount to apply. 

Sports clubs with ClubSport membership are entitled to a further 10% discount (Clubsport Level 1) or 20% discount (ClubSport Level 2) on the rates shown, for the hire of spaces in schools and learning centres. 

Customers will be asked to provide appropriate evidence to demonstrate that they are eligible for a reduced rate or concession rate prior to the booking being confirmed. 

Frequently Asked Questions

Bookings will be taken online only via the Aberdeen City Council Online booking system.

Prior to submitting a booking, customers are requested to register via the online booking system:

Register

Once registered you will receive an email instructing you to upload any relevant documents into ‘Your documents' section.  

Yes, refunds will be issued and usually take 3-5days to go back onto the original payment method. For operational reasons ACC reserves the right to cancel any provisional or confirmed bookings, or to make changes to bookings without notice, where required. Where bookings are cancelled by ACC and where payments for these bookings have already been made, customers will be refunded the full amount paid, regardless of when the cancellation is made. 

You can request to cancel your booking at any time, however if you give us notice at least 7 days before your booking is due to take place you will receive a full refund.   

Further information can be found within the venue hire terms and conditions. 

Find out more about cancelling a booking: 

Options to pay in advance for each session will be available for those groups making block bookings. 

Before submitting a hire request, you will create a profile for yourself/the group/organisation you represent. As part of your profile creation you can upload relevant documents that can be applied against all bookings. Once you create your profile, a member of the team will apply the correct charging category against your hires.   

If you have regularly booked and used the same venue and timeslot over at least five separate weeks during a single school term in the last year, then you can be considered as a regular booker. Regular bookers will be given access to submit bookings during the Priority Booking Window, at the start of each school session.

The priority booking window allows customers to request to continue to use the same venue, on the same day of the week and at the same start and finish times as they used during the same school term in the previous year. Bookings for alternative venues, or for different days of the week or different start or finish times, will not be accepted during the Priority Booking Window.

Whilst every effort will be made to support customers’ requests to continue to use the same venue and timeslots, this cannot be guaranteed, as it may not always be possible to offer the same venues and timeslots for hire from one year to the next.

You can download more details on our Priority Booking Process below. 

Space Hire Priority Booking Process270.54 KB

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