Booking of educational venues

 

Register for a booking system user account 

All bookings must be submitted using our online booking system. Customers who have not used the system before and who are planning on submitting a booking for the summer term, are advised to register for a user account now, so that their account is up and running as soon as bookings become available. Please use the link below to access the booking system and to register for an account. 

Make a booking 

Please use the link below to place a booking for an available facility in our schools and learning centres. 

For help in making a booking, please watch the short video below. 

Venues and times available are limited and can be viewed on the online booking system. 

The hiring of 3G artificial pitches at Cults Academy, Dyce Academy, Lochside Academy and Northfield Academy is managed by Sport Aberdeen and not Aberdeen City Council. Details of booking arrangements will be available from the Sport Aberdeen website. 

The reinstatement of outdoor and indoor lets will continue to remain under review, and in line with any updates to national guidance on outdoor sports and/or access to school facilities, the above arrangements may require to be changed or suspended at short notice. 

Charging Information 

Charges applicable to each type of indoor or outdoor spaces can be found below. 

Indoor Space Hourly Rates (£) 
Category Code  Category Name  Standard Rate  Community Reduced Rate* Community Concession Rate* Notes 
IS-C Classroom  22.13 11.07 5.53 Standard classroom or equivalent with floor area up to 99m2
IS-1 Size 1 Hall  26.79  13.40 6.70 Hall space or equivalent with floor area from 100m2 to 199m2
IS-2  Size 2 Hall  53.57 26.79 13.40 Hall space or equivalent with floor area from 200m2 to 299m2
IS-3 Size 3 Hall  80.36 40.18  20.09 Hall space or equivalent with floor area from 300m2 to 399m2 
IS-4 Size 4 Hall  107.14 53.57 26.79 Hall space or equivalent with floor area of 400m2 or more 
Outdoor Space Hourly Rates (£)

Category Code

Category Name  Standard Rate  Community Reduced Rate* Community Concession Rate* Notes
OS-SG Small Grass Pitch  35.04 17.52 8.77 Grass pitches or outdoor spaces covering an area of up to 3500m2 (e.g. 5, 7 or 9 a-side pitch). Excludes cricket matches played on designated pitches - see separate charges below. 
OS-LG Large Grass Pitch  47.57 23.78 11.89 Grass pitches or outdoor spaces covering an area of more than 3500m2 (eg. 11 a-side pitch). Excludes cricket matches played on designated cricket pitches - see separate 
charges below
OS-SA Small Artificial Pitch  75.10  37.55 18.77 Outdoor facility with an all-weather surface covering an area up to 3500m2 (eg. Multi-Use Games Area)
OS-LA Large Artificial Pitch  100.13 50.07 25.03 Outdoor facility with an all-weather surface covering an area of more than 3500m2 (e.g. full size 3G pitch) 
Cricket Matches - Flat Rate Charges (£)
Category Code Category Name  Standard Rate  Community Reduced Rate* Community Concession Rate* Notes 
OS-SC Duthie Park Cricket Pitch  105.12 52.56 26.31 Flat rate charge equivalent to 3 times the hourly charge for a small grass pitch, regardless of the length of the match. Applies to organised cricket matches only.
 
OS-LC All Other Cricket Pitches  142.71 71.34 35.67 Flat rate charge equivalent to 3 times the hourly charge for a large grass pitch, regardless of the length of the match. Applies to organised cricket matches only.
Swimming Pool Hourly Rates (£) 
Category Code Category Name  Standard Rate  Community Reduced Rate*  Community Concession Rate* Notes
SP-S Small Pool  39.30 19.65 9.83 Pools covering an area of less than 150m2
SP-M Medium Pool  78.60 39.30 19.65 Pools covering an area between 150m2 and 300m2
SP-L Large Pool  117.90 58.95 29.47 Pools covering an area larger than 300m2

*Community Reduced Rate and Community Concession Rate apply only to the hire of selected spaces by not-for-profit groups providing activities likely to contribute to the Council's Local Improvement Plan outcomes. The Standard Rate will apply to all other hires. 

Groups eligible for concession: children under 16, students, over 60s, disability groups, Access to Leisure members. All participants (excluding any group leaders) must be eligible for a concession in order for the discount to apply. 

Sports clubs with ClubSport membership are entitled to a further 10% discount (Clubsport Level 1) or 20% discount (ClubSport Level 2) on the rates shown, for the hire of spaces in schools and learning centres. 

Customers will be asked to provide appropriate evidence to demonstrate that they are eligible for a reduced rate or concession rate prior to the booking being confirmed. 

Frequently Asked Questions

Bookings will be taken online only via the Aberdeen City Council Online booking system.

Prior to submitting a booking, customers are requested to register via the online booking system:

Once registered you will receive an email instructing you to upload any relevant documents into ‘Your documents' section. Please submit evidence of your club’s affiliation with the appropriate national governing body of sport (such as a copy of an affiliation certificate or email confirming the club’s membership), along with a copy of your club constitution, and evidence that the club holds valid public liability insurance. This is to ensure that the facility to be hired will be used only for “organised sporting activity”, as per the national guidance. 

The following documents are required to be submitted, in order to demonstrate that the sports club is properly constituted and affiliated to a national sporting governing body: 

  • A copy of an affiliation certificate, or email confirming the club’s membership of a national sporting governing body (which includes the club’s membership reference number or similar) 
  • A copy of the club’s Constitution 
  • A copy of the club’s valid public liability insurance certificate 

Yes, refunds will be issued and usually take 3-5days to go back onto the original payment method. For operational reasons ACC reserves the right to cancel any provisional or confirmed bookings, or to make changes to bookings without notice, where required. Where bookings are cancelled by ACC and where payments for these bookings have already been made, customers will be refunded the full amount paid, regardless of when the cancellation is made. 

You can request to cancel your booking at any time, however if you give us notice at least 7 days before your booking is due to take place you will receive a full refund.   

Further information can be found within the venue hire terms and conditions

Find out more about cancelling a booking: 

Options to pay in advance for each session will be available for those groups making block bookings. 

Before submitting a hire request, you will create a profile for yourself/the group/organisation you represent. As part of your profile creation you can upload relevant documents that can be applied against all bookings. Once you create your profile, a member of the team will apply the correct charging category against your hires.   

If you have regularly booked and used the same venue and timeslot over at least five separate weeks during a single school term in the last year, then you can be considered as a regular booker. Regular bookers will be given access to submit bookings during the Priority Booking Window, at the start of each school session.

The priority booking window allows customers to request to continue to use the same venue, on the same day of the week and at the same start and finish times as they used during the same school term in the previous year. Bookings for alternative venues, or for different days of the week or different start or finish times, will not be accepted during the Priority Booking Window.

Whilst every effort will be made to support customers’ requests to continue to use the same venue and timeslots, this cannot be guaranteed, as it may not always be possible to offer the same venues and timeslots for hire from one year to the next.
 

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