How we use your information
Aberdeen City Council collects and maintains the data on this form about you for the purpose of determining your application for funding, contacting you in relation to that funding, monitoring purposes if your application is successful, and to collate information for statistical and audit purposes.
If officers decline your application for funding, the application will be referred to the appropriate committee for determination. The committee will consider any personal information in a private session.
How long we keep your information for
If your application is unsuccessful we will retain your personal data for two years in accordance with legal requirements and for administration purposes.
If your application is successful we will retain your personal data for six years in accordance with the organisation’s Corporate Records Retention and Disposal Schedule and for the purpose of administering, processing and assessing your application.
As part of the application assessment, we will share your application with Creative Scotland and the VACMA selection panel as part of fulfilling funding conditions. For ongoing monitoring and evaluation, data will be shared with Creative Scotland.
You have got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email at firstname.lastname@example.org or write to:
Data Protection Officer
See more information about all the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for this information. Wherever the Council processes your data, we need to make sure we have a legal basis for doing so in data protection law. The council understands our legal basis for processing this information as Articles 6(1)(c) and 6(1)(e) under the General Data Protection Regulation. This is because it is part of our public task to collect this information under our powers set down in the Local Government and Planning (Scotland) Act, 1982 section 14, as amended by section 128 of the Local Government etc. (Scotland) Act, 1994.
If you disclose information to us relating to your health or social care needs in order to access additional help or support we will consider our basis for processing this data as Article 9(2)(h) of the General Data Protection Regulation.
If, as part of your application, you volunteer other special category information about yourself such as information about your health, racial or ethnic origin, religious or philosophical beliefs, sexual orientation, political views, or trade union affiliation, you will be asked whether or not you consent to Aberdeen City Council processing this information as part of your application.
If you agree to the processing of other special category information about you, our legal basis for doing so will be Article 9(2)(a) of the general data protection Regulations. This is because we will have your explicit consent for this processing, and it can be withdrawn at any time.