Your data: Visual Artist and Craft Maker Awards

How we use your information

Aberdeen City Council collects and maintains the data on this form about you for the purpose of determining your application for funding, contacting you in relation to that funding, monitoring purposes if your application is successful, and to collate information for statistical and audit purposes.

We will ask you to submit a VACMA Equalities Monitoring Form along with your application so that we can monitor who applies for funding. The form is anonymous and will be separated from and processed separately from your funding application.

If you are awarded funding we will ask you to complete a VACMA Funding Agreement Form which sets out the terms and conditions of accepting the funding. For more information about how and why we use your data when you receive a payment from Aberdeen City Council please see our privacy notice. 

So that we can raise awareness of VACMA we will ask if you are happy for us to use some of your data for publicity purposes. You can change your mind about this at any time by emailing

Who we share information with

As part of the application assessment we will share your application with Creative Scotland and the VACMA Selection Panel as part of fulfilling funding conditions. For ongoing monitoring and evaluation, data will be shared with Creative Scotland. 

How long we will keep your information for 

If your application is successful, we will retain your application, supporting information, final report, grant agreement and any other financial information for six years plus the current financial year.  

If your application is unsuccessful, we will retain your application and supporting information for two years.

Your rights  

You have legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it and to ask us to stop doing something with your data. See more information about the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.  

Our legal basis

Aberdeen City Council is the Data Controller for this information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understand our legal basis for processing your personal data as part of our public task. 

In carrying out this task, the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so as being necessary for reasons of substantial public interest.

Where we are using your data for publicity purposes, we do this because you have given your explicit consent. You can change your mind about this at any time, as explained above. 

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Please note, this form is anonymous, we can't reply directly to your feedback. If you would like to report an issue, make a complaint or suggestion, please Contact Us.