Your data: venue hire

How we use your information

Aberdeen City Council provides a Bookings and Lettings service at its centres. As part of this service we collect your name, phone number, email and correspondence address. This information will be stored with regard to your let and will be used to make your booking, to send any correspondence, and to forward any charge due.
We may share your information with Community or Learning Centre staff, administrative staff, Centre Operation Officers, Sport Aberdeen, Management Committee, internal janitorial staff and Robertson Janitorial staff.

How long we keep your information for

We will keep the information for 5 years.

Your rights

You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data.

Please contact the Council’s Data Protection Officer by email DataProtectionOfficer@aberdeencity.gov.uk or in writing to Aberdeen City Council, Level 1 South, Marischal College, Aberdeen, AB10 1AB. 

See more information about the rights you have, how they work in practice, and the contact details of our Data Protection Officer. 

You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.  

Our legal basis

Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to your application as Article 6(1)(b) of the General Data Protection Regulation. This is because the information is provided as part of a contract in order for you to book and let accommodation from us.


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