How we use your information
Aberdeen City Council provides a bookings and hire service at a number of venues. As part of this service we will collect your name, phone number, email and correspondence address. This information will be stored with regard to your hire and will be used to make your booking, to send any correspondence, and where applicable to forward any charge due.
We may share your information with management and administrative staff.
How long we keep your information for
We will keep your booking information for for 6 years.
Where there is a charge for venue hire, financial information will be kept for the current financial year plus 6 years.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See more information about the rights you have and how these work in practice, as well as the contact details for the Council's Data Protection Officer
You also have the right to make a complaint to the Information Commissioner's Office if you haven't handled you data properly.
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to your application as being necessary for the performance of a contract. This is because the information is provided as part of a contract in order for you to book and let accommodation from us.