Your data: Short-term Lets objections and representations

How we use your information                               

Aberdeen City Council uses the information you provide in order to process your objection or representation on a Short-term Lets application. 

Your objection or representation will be shared with the applicant. If the application is considered by the Licensing Committee, the Council will share your objection or representation  with the members of the Committee determining your application.

Unless the application is deemed confidential, the Committee meeting agenda, minutes and accompanying papers including your representation - with contact details removed - are published on the Council’s website indefinitely. Your attendance or non-attendance will be noted in the minutes.In the event of an appeal they will be shared with the court.

If the application has been deemed confidential and is considered in private, the minute which is published will be anonymised. If you are represented at the Committee meeting then the name of your representative will be noted. It is therefore important that they also read this notice and we expect that you bring it to their attention.

How long we keep your information for 

We will keep your objection or representation to an application which is granted for 2 years from the date the licence to which it relates expires. If the application is withdrawn or refused, your objection or representation will be retained for a period of 2 years from the date of withdrawal or refusal.  

Committee Meeting Agendas, Minutes and accompanying papers including a copy of your objection or representation will be retained permanently and are published on the Council’s website. If the Committee has deemed the application confidential and considered it in private, the minute which is published will be anonymised.

Aberdeen City Council records and webcasts Council meetings, including Licencing Committee meetings. For further information please see our Council meeting webcasting and recording privacy notice.

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly.

Our legal basis

Aberdeen City Council is the Data Controller for this information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal bases for processing personal data in relation to your objection as complying with its legal obligations and exercising its function under Civic Government (Scotland) Act 1982.

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