Your data: road works and street occupation applications

How we use your information

Aberdeen City Council will use the personal information you provide to process your application for permission to conduct road works and/or street occupation. If you are conducting road works, we may share your information with the Scottish Roads Commissioner.

The Council is obliged to participate in the National Fraud Initiative in Scotland and, in terms of this, passes information to Audit Scotland for data matching to detect fraud or possible fraud. You can find details of this exercise on Audit Scotland’s website.

How long we keep your information for

We will keep your information for three years from the date your form is submitted if your application is approved. If your application is rejected your information will be kept for one year.

Your data will be stored on secure servers within the EEA by our supplier Firmstep Ltd and on servers maintained by Aberdeen City Council in our local data centre with BrightSolid.

Your rights

You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email on or write to Data Protection Officer, Marischal College, Aberdeen, AB10 1AB.

See more information about all the rights you have.

You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.

Our legal basis

Aberdeen City Council is the Data Controller for the information you provide. Wherever we process personal information we have to make sure we have a basis for doing so in Data Protection Law. We understand our basis as Article 6(1)(e) of the General Data Protection Regulation. This is because we have a legal obligation to receive and respond to written applications for road works or street occupations under the Roads (Scotland) Act 1984. The Council has a legal obligation under Part 2A of the Public Finance and Accountability (Scotland) Act 2000, to provide Audit Scotland with data to carry out data matching exercises for the purpose of assisting in the prevention and detection of fraud.


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