How we collect and use your information
The Refugee Project’s statutory obligations are to ensure individuals and families resettle safely into Aberdeen and to provide support for the first year you are in the UK.
We have created working groups outside of our statutory obligations. We aim to develop more integration opportunities for the resettled community by working with other teams in Aberdeen City Council, agencies external to the council, community groups, faith groups and volunteers.
English for Speakers of Other Languages (ESOL) and Digital Skills Operational Group
Members of group: The Refugee Project; the Council’s lifelong learning team; Workers Educational Association (WEA); Grampian Regional Equality Council (GREC); and Action for Children (digital skills team).
Information we share:
- Anonymised information about ESOL attendance, for example classes at early morning have higher attendance.
- Your anonymised feedback and experience gathered from current classes or the feedback forum to develop new opportunities and classes
- Your personal information will only be shared with explicit permission, when you agree to attend a new class or project.
Reasons we share information:
- To evaluate ESOL classes
- To create new ESOL and digital skills classes to meet your needs
- To share ways of working with other professionals and learn from each other’s experience.
Social Connections Operational Group
Members of group: The Refugee Project, the Council’s community development team, Action for Children, GREC, the Youth Team, NHS, Shared Futures Partnership, active volunteers, members of the resettled community
- Anonymised trends in the kind of support or information that is needed by the resettled community, for example many families would like to know more about how to use the library
- No individual personal information is shared in this group
- Your integration worker may hear about opportunities for that would be good for you, for example community groups or sports classes, they would discuss this directly with you and your information would not be discussed during the session.
Reason we share information:
- To help build better connections within the community local to you and a better understanding of the services available to you outside the Refugee Project.
Employability Operational Group
Members of group: The Refugee Project, The Job Centre Plus, Skills Develoment Scotland, ACC employability lead, ACVO, Pathways Action for children, GREC and The Youth work team.
- With your permission your personal information will be shared, for example your name, qualifications, work experience, employment status, income status and employment goals.
- Anonymised feedback and experiences from past training opportunities and from the feedback forum
- Your integration worker may want to refer you to an employment agency in this group to support you in your employment journey, this will only be done with your explicit permission.
Reasons we share information:
- To support you access training, volunteering roles, routes to employment and employment opportunities
Quotes, Images and voice recording
Information we share:
- We may take your image or recordings of your voice or opinions
- This is only done with your explicit consent and if we use your image this consent will be confirmed in writing through an image consent form.
Reasons to share information:
- Your opinion, voice or image could be used to create information resources and videos, to share feedback or when recording events.
How long we’ll keep your information for
We will keep your information for at least 5 years after your resettlement date, your information will be retained if there is opportunity for you to engage in optional services past this point.
You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. We consider refugee resettlement as part of our public task, in accordance with the Immigration and Asylum Act 1999. This means that we understand our legal basis for processing your data as Article 6(1)(e) of the General Data Protection Regulation (GDPR).
In delivering this service we will process special category personal data. We understand our legal basis for doing so as Article 9(2)(g) of the GDPR as we consider that it is in the substantial public interest to fulfil our obligations that we have considered all relevant information when planning resettlement activities and making decisions relating to your housing situation, we do this under the Immigration and Asylum Act 1999 and the Housing (Scotland) Acts 1987 and 2001 and the Homelessness etc. (Scotland) Act 2003.