How we use your information
Aberdeen City Council collects, maintains and automatically processes information about you for the purposes of processing Pre-Application Enquiries, and this data may be used for consultation purposes and plan, manage and improve the service we provide.
This information can include your name, address, telephone number, signature, and email address. This information may be provided to us by an agent submitting a Pre-Application Enquiry on your behalf.
In order to assist us in keeping information accurate and up to date, the applicant and, where applicable, the agent should notify us immediately of any changes to the information which has been entered on the Pre-Application Enquiry webform.
Information will be shared only in accordance with the requirements of the Town and Country Planning (Scotland) Act 1997 or otherwise as required by law.
How long we keep your information for
See details of how long we keep planning and development management records for. This is our current Retention policy for Pre-Application Enquiries.
| Record Type | Retention Trigger | Retention Period | Disposal Action | Rationale |
|---|---|---|---|---|
| Formal pre-application enquiry submissions logged on Application Casework system | Final response by Planning Authority | Where pre-application enquiry leads to planning application: 10 years Where pre-planning enquiry doesn’t lead to planning application: 3 years | Destroy | Business |
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.
Our legal basis
Aberdeen City Council is the Data Controller for this information. Wherever we process personal information we need to make sure we have a legal basis for doing so. The Council understands our legal basis for processing this information as Article 6(1)(e) of the General Data Protection Regulation as this is an activity we have the power to carry out under the Town and Country Planning (Scotland) Act 1997 and supporting regulations.