How we use your information
You may be referred to the Peep Project by a health worker, social worker, someone in education, or have chosen to get in contact yourself. If you have been referred by one of the above services or one of our other partners your information may have been shared with us, with your agreement. This information will be used so that we can offer you the services that will best meet your needs.
When you contact the Peep Project, you may be put on a waiting list for one of our groups. Our waiting lists are used to keep accurate information about who requests use of Peep services as well as to get in touch with families if/when spaces are available. No information is shared from the waiting lists.
You will be asked to fill out a registration form when you join a Peep Project group. This form, and any information shared with us as part of your referral, is used to gather accurate and up to date details of who attends groups. Although we do not share personal information, we use this data to monitor and report group activity. If you provide contact details, we will only use these to contact you in relation to group activities and attendance.
We monitor attendance to make sure places in our groups are being used, as there are often long waiting lists.
The Peep Project does not share your personal information with any other organisation or Council business area as part of normal business, however we may share your information if you or another person is at risk of harm. If you or your child have other interactions with a social worker, we may add a note of your attendance into your electronic social work case file. If you have been referred by health services, we may follow up with the referrer regarding issues relating to attendance at the group.
We receive information from partners which is added to our records. In some cases, information will be added to our records using automated processing, to speed up the time it takes to deal with simple processes. Decisions about you are not made using automated decision-making.
How long we keep your information for
We will keep your registration form for up to three years from the end date of your involvement with Peep, following which your personal data will be deleted. You are welcome to ask us how long we will retain your registration form. Any evaluation data that you provide will be anonymised. If we have made any notes in your electronic social work file, these will be held for the retention period of your case file, which your social worker can provide further details on. If you are added to one of our waiting lists your information will be kept until you are placed in a group, you decline services, or if your child has aged out of receiving services, following which your information will be deleted.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. You can email the Council’s Data Protection Officer on firstname.lastname@example.org or write to:
Data Protection Officer
See more information about all the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for this information. Wherever the Council processes your data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing this information as Article 6(1)(e) of the General Data Protection Regulation, because it is part of our public task to promote social welfare under the Children (Scotland) Act 1995.
If as part of attending one of our groups, we process any special category information about you, such as information related to your health, we understand our legal basis for processing this information as Article 9(2)(h) as it is necessary for the purpose of providing social care.