Your data: HMO representations

How we use your information

Aberdeen City Council collects and records the information in this form in order to process your representation about an HMO application. 

Your representation will be shared with the applicant. If the application is considered by the Licensing Committee, the Council will share your representation with the members of the Committee determining your application.

Unless the application is deemed confidential, the Committee meeting agenda, minutes and accompanying papers including your representation - with contact details removed - are published on the Council’s website indefinitely. In the event of an appeal they will be shared with the court. Your attendance or non-attendance will be noted in the minutes.

 If the application has been deemed confidential and considered in private, the minute which is published will be anonymised. If you are represented at the Committee meeting then the name of your representative will be noted. It is therefore important that they also read this notice and we expect that you bring it to their attention.

How long we keep your information for 

If the application is granted, the Council will keep your representation for five years after the expiry of the licence. In the event the application is refused, your representation will be destroyed one year after the last action. However, the record of your representation contained in the Committee meeting agenda, minutes and accompanying papers will be retained indefinitely online - and in our archives  – except where the application was considered confidential, in which case it will be retained for 6 years. 

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.

Our legal basis

Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal bases for processing personal data in relation to your representation are Article 6(1)(c), Article 6(1)(e) and Article 9(g) of the General Data Protection Regulation (GDPR) in that the Council is complying with its legal obligations under, and exercising its function under, Part Five of the Housing (Scotland) Act 2006 and Part 3A of the Local Government (Scotland) Act 1973.

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