How we use your information
While undertaking our statutory function in relation to food law enforcement e.g. inspections and complaint investigations, Aberdeen City Council keeps a record of the information gathered. The information you provide may be used in relation to other statutory functions of the Protective Services (Environmental Health and Trading Standards) and may be shared with other Council Services including Business Rates, Building Control, and Planning. Information may also be shared with Food Standards Scotland.
At the same time as undertaking our statutory food law enforcement function, we may also collect information pertaining to health and safety. In these cases, information may also be shared with the Health and Safety Executive.
How long we keep your information for
We will keep your information for seven years from the time of collection, unless formal enforcement action is undertaken, in which case it will be retained for seven years from the completion of the enforcement action.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email on DataProtectionOfficer@aberdeencity.gov.uk or write to:
Data Protection Officer
See more information about all of the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for the information you provide. Wherever we process personal information we have to make sure we have a basis for doing so in Data Protection Law. We understand our basis as 6(1)(c) and 6(1)(e) of the General Data Protection Regulation. This is because we undertake this activity as part of our public task as part of our statutory role as a food authority under the: Food Hygiene (Scotland) Regulations 2006 and the Food Safety Act 1990; and in relation to Health and Safety, the Health and Safety at Work Etc. Act 1974.
In delivering this service, the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so as Article 9(2)(i) of the General Data Protection Regulation, because processing is necessary for reasons of public interest in the area of public health.