How we use your information
Aberdeen City Council collects, records and maintains information about you in order to register, and inspect your food business and to enforce food legislation in Aberdeen. The information you provide may be used in relation to other functions of the Council’s Protective Services (Environmental Health and Trading Standards) and will be used to update core contact details across the organisation.
As a Food Authority the Council needs to ensure that an up-to-date list of registered Food Business Establishments is available for inspection by the general public. The register will show your name, food business establishment name, address of food business and the scope and nature of the food business. The register is not displayed publicly but is open to inspection on request.
Who we share information with
Information will be shared with Food Standards Scotland, who manage the Scottish National Database of food businesses and the Food Hygiene Information Scheme website.
If your food business is registered at your home address, we do not normally publish details of your food business on the Food Hygiene Information Scheme website. If you would like your food business information to be published on the website, please indicate this on the registration form. You can change your mind at any time by emailing us at commercial@aberdeencity.gov.uk and we will remove your food business details from the website.
How long we keep your information for
We will keep your information for as long as you continue to trade. If you cease trading, we will keep your information for 7 years from the date we become aware of this.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See more information about all of the rights you have, how they work in practice as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly.
Our legal basis
Aberdeen City Council is the Data Controller for the information you provide. Wherever the Council processes personal date, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to you as follows:
| What we do | Why we do it | What our legal basis is | Where we get our legal basis from |
|---|---|---|---|
| Registration, inspection and investigation of food businesses and enforcement of food legislation | All businesses that carry out food operations are required to be registered | Part of our Statutory role as a Food Authority Article 6(1)(c) Substantial public interest Article 9(2)(i) | EC Regulation 852/2004: General Food Hygiene Requirements for Business Food Hygiene (Scotland) Regulations 2006, as amended |
| Provide a public register of Food Businesses, available for inspection | To make information available for public inspection | Part of our Statutory role as a Food Authority Substantial public interest Article 9(2)(i) | EC Regulation 852/2004: General Food Hygiene Requirements for Business Interventions Food Law Code of Practice (Scotland) |
| Sharing with Food Standards Scotland for the database | Evidencing completion of our statutory duties as a Food Authority | Part of our Statutory role as a Food Authority Article 6(1)(c)
Substantial public interest Article 9(2)(i) | EC Regulation 852/2004: General Food Hygiene Requirements for Business
Food Hygiene (Scotland) Regulations 2006, as amended |
| Upload and publish food business details on the Food Hygiene Information Scheme website | To increase consumer confidence and allow customers to make choices about where they purchase food | Part of our Public Task Article 6(1)(e) | Food Hygiene (Scotland) Regulations 2006 |
| Upload and publish food business details registered at a home address on the Food Hygiene Information Scheme website | To increase consumer confidence and allow customers to make choices about where they purchase food | Consent Article 6(1)(a) | You have asked us to upload your food business details. You can change your mind about this at any time. How you do this is explained above |
| Sharing with other Council Services | To ensure our records are up to date across the organisation | Part of our Public Task Article 6(1)(e) | UK General Data Protection Regulation & Data Protection Act 2018 Best Value duty under Local Government (Scotland) Act 2003 |
| Retaining information about food business owners in accordance with the Council’s Records Retention & Disposal Schedule | Evidencing completion of our statutory duties as a Food Authority | Part of our Statutory role as a Food Authority Article 6(1)(c) Substantial public interest Article 9(2)(i) | EC Regulation 852/2004: General Food Hygiene Requirements for Business Food Hygiene (Scotland) Regulations 2006, as amended |