Your data: employment of children

How we use your information

Aberdeen City Council collects information and you and your child in order to process an application for a permit for the employment of a child. By-laws regulate the part-time employment of school age children (children who have not yet reached their statutory school leaving date) during term-time and holiday periods. Before a child can take up employment, they require an employment permit. The permit details the employment to be undertaken and the hours and days to be worked. Before a permit can be issued parents and the child’s Head Teacher must give their permission for a child of school age to be employed. Employers must carry out a written risk assessment.

How long we keep your information for

We will keep this information for a period of 5 years from the maximum school leaving age of your child, as required to by The Pupils’ Educational Records (Scotland) Regulations 2003, unless we have a legal responsibility to keep the information for a longer period of time.

Your rights

You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email on or write to:
Data Protection Officer
Aberdeen City Council
Business Hub 6
Level 1 South
Marischal College
AB10 1AB

See more information about all of the rights you have.

You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.

Our legal basis

Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to the employment of children as 6(1)(e) of the General Data Protection Regulation. This is because regulating the employment of children is part of our public task under the Children and Young Persons (Scotland) Act 1937 (as amended 1998) and Aberdeen City Council’s byelaws on the employment of children.

In carrying out this function, the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so as Article 9(2)(g) of the General Data Protection Regulation, because processing is necessary for reasons of substantial public interest.

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