How we use your data
Aberdeen City Council collects and maintains information about you and your child for the purposes of assessing your application for an Education Maintenance Allowance (EMA), for providing any resulting allowance and where necessary, recovery of the EMA. The information you provide will be used to update your contact details across the organisation.
EMA is a programme funded by the Scottish Government and administered by Aberdeen City Council. We provide information to the Scottish Government in accordance with the requirements in the Scottish Government EMA (Scotland) Business Model.
Your data will be stored on secure servers within the EEA by our suppliers Firmstep Ltd and on servers maintained by Aberdeen City Council in our local data centre with BrightSolid.
How long we keep your information for
Once your application has been decided, your application and related information will be kept by us for the current financial year plus 4 years. Incomplete or unsuccessful applications will be kept for 6 months from the date of application. We will keep anonymised data beyond this period for the purposes of auditing service provision and quality assurance.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email on DataProtectionOfficer@aberdeencity.gov.uk or write to:
Data Protection Officer
You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for the information you provide. Wherever the council processes personal data, we need to make sure we have a legal basis for doing so in law. The Council considers the provision of Education Maintenance Allowances as part of our public task under the terms of the Education Maintenance Allowances (Scotland) Regulations 2007. This means that we understand out legal basis for processing your data as Article 6(1)(e) of the General Data Protection Regulation.
In administering this task, we are also likely to process special categories of personal data. The Council understands out legal basis for doing so as Article 9(2)(g) of the General Data Protection Regulation, because processing is necessary for the reasons of substantial public interest.