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Your data: community asset transfer request

How we use your information

The Community Empowerment Act 2015 extended communities' powers to participate in the delivery of services and take-over management or ownership of assets. The procedure for this is laid out within the legislation and requires the Community Body to submit a Community Asset Transfer application. This will enable the Council to assess whether the Community Transfer Body has a viable business proposal to ensure that the asset will be appropriately managed.

We collect the information in the Asset Transfer Request form to give a community body a single point of contact within the Council and to keep in touch with you in relation to the Asset Transfer Request. We will process the data received as part of the Asset Transfer procedure as set out in the Community Empowerment Act.

If the Community Transfer Body does not provide the mandatory information and supporting evidence, we will be unable to validate the application form and progress with the Asset Transfer Request.

The contact details of the Community Transfer Body you represent and the contact details of the person submitting the Asset Transfer Request form and the details of the Asset Transfer Request will be shared with appropriate Council services, such as Legal Services, local ward members and Council Committees in order to assess the benefits of the Asset Transfer to the public. These details may also be shared with relevant stakeholders depending on the asset. Relevant stakeholders may include: NHS Grampian; Police Scotland; Scottish Enterprise Grampian; and the Development Trust Association Scotland.

We are also required to make your Asset Transfer Request and any other documents submitted in connection to the request available for viewing by the public. We will do this by displaying them on the Council website. The name of the Community Transfer Body, the person submitting the Asset Transfer Request form and the names of other key contacts will be displayed.

How long we keep your information for

We will keep information that you provide for 3 years following the validation of your Asset Transfer Request. If your application is granted and your Community Body take-over ownership of the property we will keep the information for 7 years following the date of entry.

If your Community Body becomes the tenant of a Council property we will keep your details for the length of the lease and 7 years from the end of the tenancy agreement.

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.

Our legal basis

Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. We understand our legal basis as Article 6(1)(e) of the General Data Protection Regulation because supporting and promoting the transfer of public sector assets to communities is part of our public task under the Community Empowerment Act 2015.


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