Your data: Clinterty Travelling Persons Site application

How we use your information

Aberdeen City Council collects information about you in order for you to apply for a tenancy on the Clinterty Traveller Site, to manage any tenancy that you may be offered, and to collect information about housing needs and trends.

The information you provide will be used for the following purposes:

  • To determine whether you are eligible for a pitch on the Clinterty Traveller Site.
  • To determine your housing needs and priority.
  • To give you housing options advice.
  • To assist and match people to suitable properties.
  • To provide support to enable you to maintain your tenancy.

The information you provide about your current and previous tenancies will be shared with current or former landlords in order for us to check whether the tenancies were conducted satisfactorily. Where necessary to verify your current housing situation we may share your relevant personal information with the Department of Work and Pensions, regarding any ongoing benefit claim relating to you or your household.

We will share your information with Grampian Racial Equality Council and other local authorities in order to monitor performance, but you will not be identifiable from this information. If you tell us that you have particular medical needs, we will request further information from you.

How long we keep your information for

We will keep your information for the length of time you are on the waiting list for a tenancy on the Clinterty Traveller Site. If, for any reason, you are no longer on the waiting list for a tenancy on the Clinterty Traveller Site (for example, if you have alternative accommodation and no longer wish to be on the waiting list) we will retain your application information for a further 1 year from the time your name is taken off our waiting list.

If you are allocated a tenancy on the Clinterty Traveller Site we will keep your information for 7 years from the close of your tenancy, or the last acknowledgement of debt, whichever is later.

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.

Our legal basis

Aberdeen City Council is the Data Controller for your information. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to your application as Article 6(1)(e) of the General Data Protection Regulation. This is because it is part of our public task of providing housing under the Housing (Scotland) Acts 1987, 2001 and 2010.

In delivering this service, the Council will process special category personal data. The Council understands our legal basis for doing so as Article 9(2)(g) of the General Data Protection Regulation. This means that it is in the substantial public interest to fulfil our obligations that we have considered all relevant information when making decisions relating to your housing situation, we do this under the Housing (Scotland) Act 1987.


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