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Your data: Planning for you in Education - easy read version

How we use your information

Aberdeen City Council (ACC) creates different types of plans to support you while you are in education. This involves collecting information about you and your situation. This information is collected and written in your plan to help you. The plan may be given different names, sometimes it might be referred to as an Educational Plan which may include a Child’s Plan and/or an Individual Education Plan (IEP). 

Sometimes we will add information to records about you as part of an automated process in our computer systems, so that it is easier and quicker for us to manage. Decisions about you are not made in an automated way, they are made by people. The Council only makes decisions with you and your family about the help you need. 

Who we share information with

We will only share information to get help for you. This may be with health, police, social work or a charity. The information shared will always be proportionate and limited. We will usually let you know who we share your information with before we share it. Sometimes you won’t have a choice about sharing, for example, if we have to share in order to keep you or someone else safe. Unless there is a good reason not to, we will explain why we shared the information and who with. Where there are choices about sharing, we will clearly explain these to you and support you to make an informed choice. 

How long we keep your information for

We will keep this information until you are 23 years old. 

If you are or have been looked after by the local authority at home, in a residential home or through a kinship or foster carer placement, we will keep your information for 100 years from when you become 18.

We will keep a copy of your plan with the name and all private details removed. This will stop anybody identifying you from it. We do this to check how well we are helping children in Aberdeen.

Your rights

You have legal rights about the way the council handles and uses your information. This means you can ask to have a copy of your information. See more information about all of the rights you have and details of how to contact the Council’s Data Protection Officer. 

You also have the right to complain to the Information Commissioners Office. The Information Commissioner's Office is responsible for checking that your information is handled legally.

Our legal basis

Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to planning for your education as part of our public task under the Education (Scotland) Act 1980, Education (Additional Support for Learning) (Scotland) Act 2004 and the Children and Young people (Scotland) Act 2014. 

In carrying out this function the Council is also likely to process special categories of personal data, for example, information about your religion and ethnic origin. The Council understands our legal basis for doing so as because processing is necessary for reasons of substantial public interest.

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