Your data: Council Tax
How we use your data
Aberdeen City Council collects and maintains information about you in order to administer and collect Council Tax within Aberdeen City. This is an activity we are legally required to carry out under the Local Government Finance Act 1992 and supporting regulations.
This information can include:
- Your name.
- The name(s) of any other people who live in your property.
- Your address.
- Financial information including bank details for you and others in your household.
- Contact details for you and others in your household.
- Any forwarding address or details of any other properties you own or lease in Aberdeen City.
We are also provided with information from a variety of different sources, including (but not limited to) private landlords, housing associations, other local authorities, the Department of Work and Pensions (DWP), HMRC and other Council departments. This information is also used by us for administering and collecting Council Tax.
We also use Council Tax information to verify and update name and address details across the Council, to make sure that we are keeping your personal information accurate and up to date.
We share information with the DWP, HMRC, Sheriff Officer and a variety of other organisations all as allowed by law. We are required by law to protect the public funds we administer. We may share information provided to us with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud.
On behalf of the Auditor General for Scotland, Audit Scotland appoints the auditor to audit the accounts of Aberdeen City Council. Audit Scotland currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. We provide sets of data to Audit Scotland for matching for each exercise. These are set out in Audit Scotland's instructions, which you can find on their website.
The use of data by Audit Scotland in a data matching exercise is carried out with statutory authority, normally under its powers in Part 2A of the Public Finance and Accountability (Scotland) Act 2000. It does not require the consent of the individuals concerned under the Data Protection law.
Data matching by Audit Scotland is subject to a Code of Practice, which you can find on their website.
Audit Scotland are also responsible for carrying out data matching exercises. Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information.
Computerised data matching allows potentially fraudulent claims and payments to be identified but the inclusion of personal data within a data matching exercise does not mean that any specific individual is under suspicion. Where a match is found it indicates that there may be an inconsistency that requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out. The exercise can also help bodies to ensure that their records are up to date.
For further information on Audit Scotland's legal powers and the reasons why it matches particular information, please see the privacy notice on the Audit Scotland website or contact:
Revenues and Benefits
Business Hub 16
Aberdeen City Council
How long do we keep your information for
We currently keep your information without limit of time where you are, or have been, liable for Council Tax in Aberdeen City. We have a project underway to implement deletion of Council Tax information that we hold about you where your Council Tax has been paid in full and your information is older than the current financial year plus six years. The full range of circumstances where we will keep or delete information is being decided as part of this project and will be detailed here. We expect to have implemented deletion of personal data in our Council Tax systems by September 2018.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it. Please email the Council’s Data Protection Officer on DataProtectionOfficer@aberdeencity.gov.uk or write to:
Legal and Democratic Services
Business Hub 6
Level 1 South
You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
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