How to register a death

Depending on where the deceased was living, the Registrar can at the time of registering the death contact other organisations such as the Department for Work and Pensions with the information given at the time of registration.

It is useful if you can bring the following at the time of registration to use this service.

  • The passport of the person who has died.
  • The driving licence of the person who has died.
  • The Blue Badge.
  • The Accord Card.
  • The National Insurance number of the person who has died.

You have eight days to register the death at your nearest Registrars office in Scotland. In exceptional circumstances, there may be a delay in the issue of the Medical Certificate of Cause of Death (Form 11).  If this is the case please contact us for guidance.

You must make an appointment to register a death. Please call the Registrars office on 01224 522616 to make an appointment.

Our office is in Marischal College on Broad Street and our opening hours are Monday to Friday 8:30am to 5pm. Please allow approximately 40 minutes to complete the death registration.

A death must be registered before a burial or cremation can take place. All deaths that have occurred in Scotland must be registered with a Scottish Registrar even if the person is not normally a resident of Scotland.

If someone who is normally a resident of Scotland dies abroad you should register the death according to local regulations. You may also be able to register the death with the British Consul in that country for a fee and a record of the death will be sent to Scotland. If you do, you would be able to obtain a copy of the death certificate from New Register House.

  • Any relative of the deceased.
  • The deceased's executor or other legal representative.
  • Anyone present when the person died.
  • Anyone who occupied the premises where the person died.
  • Anyone that knows the information required to register a death.

The doctor or other member of staff will give you a 'Medical Certificate of Cause of Death' (Form 11). We need this document in order to register the death. The Registrar will keep this certificate.

It is useful to us if you also bring the following documents with you:

  • The birth certificate of the person who has died.
  • Their marriage certificate and details of any previous spouse.
  • Their NHS medical card.

If you are unable to provide the registrar with the necessary documents, the registrar will need the following information about the deceased in order to register the death:

  • Full name
  • Date and place of birth
  • Occupation
  • Address
  • The full names of all spouses and civil partners and their occupations
  • Father's full name and usual occupation
  • Mother's full name, maiden name and usual occupation
  • Name and address of their registered NHS doctor
  • A Certificate of Registration of Death (Form 14), needed by the undertaker or person dealing with the disposal of the body.
  • An abbreviated death certificate; this is free of charge and shows the person's name, date and place of death.
  • You can purchase a full death certificate for £10. This is a certified extract and is needed to notify organisations about the person's death. You may order a death certificate by phone, using a debit or credit card, or post, using a cheque or postal order, after the death has been registered.

Contact the Registrars team

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